As a donor or a fund advisor, we are honored to partner with you in your charitable giving. The information below will help you manage your fund and serve as a resource for your grantmaking.
Join us for special Lunch & Learn (Zoom) events to learn about the current needs in our communities, important county-wide data and an inside look at ECCF’s community leadership work.
managing your fund
Our goal is to make your grantmaking easy and rewarding. We are a small but responsive staff, and we are here to help you with any questions you have about the grantmaking process.
ECCF’s Donor Portal provides you access to fund balances, quarterly statements, your grantmaking history as well as forms to recommend a grant.
Each fund at ECCF is provided a Donor Portal login. Please contact us if you would like to have an account set up. If you already have a login, access the Donor Portal here.
Fundholders find it necessary at times to change the fund’s advisors. All changes must be made in writing from the donor to ECCF.
adding to your fund
You or other donors may add to the fund at any time. ECCF accepts donations via check, stock or wire and online donations. All gifts of $250 or more will receive a tax letter from ECCF. For donations under $250, the IRS accepts a cancelled check as proof of the donation.
Fund holders are invited to have a donation page created specifically for their fund at no charge. To set up a page, please email Kaylee Buono at firstname.lastname@example.org.
We are happy to accept donations of the proceeds of fundraising events. However, donors will not receive tax benefits unless donations are made directly to the fund. For Field of Interest Funds only, contact an ECCF staff member to see fundraising guidelines on allowable expenses.
Gifts of stock and other securities have many advantages. Please contact us for instructions for how to contribute securities.
end of the year giving
For a fund to receive tax credits for a calendar year, donations must arrive and be processed by ECCF no later than December 31. Please keep holidays in mind when planning your gift.
Your fund is a great mechanism to continue supporting charitable causes beyond your lifetime. A fund can be included in a will or designated for memorial gifts in your honor. Your fund may also be listed as the beneficiary of a retirement fund or transferred to an endowed fund upon your death so that designated charities will continue to receive gifts in your name in perpetuity.
To learn more, contact Stacey Landry, Director of Gift Planning and Advisor Relation,s at (978) 777-8876 x122 or email@example.com.
making grant recommendations
Grants from community foundation funds are restricted to charitable or educational nonprofit programs. ECCF cannot approve grant recommendations to the following:
- Organizations that are not public charities
- Individuals, with the exception of scholarships or awards from Scholarship Funds
- Grants for lobbying or political campaigns
- Payments for a pledge
- Grants that provide a private benefit to the donor, such as a membership or payment for goods or services
eccf's grant procedures
ECCF donors can easily make grants any time directly through their Donor Portal.
Donors who are not yet set up with a Donor Portal account can submit their recommendations through the Grant Recommendation Form. ECCF staff will ensure that the recommendation meets the donor’s intent for the fund, and that the organization has nonprofit tax exempt status. Grant recommendations are then approved by ECCF’s Board of Trustees. On average, the process takes about 10-12 business days from when the grant recommendation form is received to when the check is sent to the nonprofit. In the event that it becomes essential for a grant to be processed in less than 10 days, you will need to contact Joan Henkels at firstname.lastname@example.org.
ECCF receives many grant recommendations at the end of each calendar year. We ask that you submit grant recommendations no later than December 10 in order for us to complete the grant processing by year’s end.
For scholarship funds, the Scholarship Selection Committee recommends scholarships. These recommendations are due by May 5 for awards going to high school seniors. The ECCF Board of Trustees approves all awards. ECCF prepares the award letter, which is typically presented to the student at their high school scholarship recipient award ceremony. Recipients are required to complete a short Scholarship Acceptance and Verification Form by June 30.
All grants are sent from ECCF with a letter from the Vice President for Grants, Nonprofit & Donor Services. The letter includes the name of the fund and the donor’s name and address (if the donor wishes). The letter is accompanied by a Grant Acknowledgement and Acceptance of Terms Form which the nonprofit signs and returns upon receipt of the grant.
You may wish to make some or all of your grants anonymously. Please indicate on your grant recommendation form if you prefer your name not appear on the grant award letter.
ECCF is pleased to help donors elevate their giving and connect with causes they care about by providing access to this nonprofit directory. And of course, ECCF staff members are always just a phone call away should a fundholder need guidance or direction in identifying and connecting with nonprofits.
helpful tips from the donor services team
how can we help?
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